I like to limit my emails to messages I’ve not read and the ones I have flagged. Sometimes though I want to see all the email. There’s a quick and easy way to alternate between views.
Below I’ll show you screen shots of how you can do it.
But basically, you’ll create two views. One filters and one does not. Then you’ll just switch between them.
- Click on “View” Ribbon Tab
- Click on “Change Views”
- Click on “Manage Views”
Assuming your current Inbox view is what you want when you “Show All”.
- Highlight “Current View Settings”
- Click Copy
- Change the name to “All”
- Click Ok
Repeat again but this time name it “Unread or Flagged”
You should now have two new views in the list.
- Click on UnRead Or Flagged.
- Click on Modify
- Click Filter
- Click on the SQL Tab
- Click on the Checkbox “Edit these critera directly…”
- Type this into the filter box:
("urn:schemas:httpmail:read" = 0) OR ("http://schemas.microsoft.com/mapi/proptag/0x10900003" > 1)
- Click Ok, Click Ok, Click Ok
That’s all for the setup.
Now to switch between views, just click on “Views” and “Current View" and change between them. If you are on Unread and switch to all, Outlook will keep the email you were looking at highlighted.